CO-VP of Communications: Maurice Frazier
(
email)
The Vice President of Communications is responsible for the timely dissemination of information both to and from the Chapter membership, using various tools to accomplish the objective. The position is also that of Corporate Secretary for the Chapter. Primary responsibilities include:
i) Organize subcommittees for the purpose of direct telephone solicitation of meeting and workshop attendance. Inform Vice President of Programs of expected attendance so meeting facilities can be arranged.
ii) Edit and distribute all official chapter communication (newsletter, meeting notices, etc.)
iii) Distribute a six (6) month program plan showing monthly events.
iv) Notify membership not less than ten (10) days before all special meetings called by President.
v) Notify membership not less than ten (10) days before all general meetings.
vi) Receive from Vice President of Membership , and maintain up-to-date copy of mailing list for use in mailing Chapter event notices, newsletters, and annual reports.
vii) Notify membership of all nominations twenty-one (21) days before election.
viii) Monitor and report upon the general membership’s requirements and response to Chapter programs. This includes the preparation, analysis, and reporting on questionnaires and other evaluation devices.
ix) Maintain a file of all Chapter correspondence (meeting minutes, mailings, etc.).
x) Prepare for, procure, and distribute Chapter stationary and printed materials.
xi) Direct preparation of Chapter annual report and Chapter renewal request for submission to the Vice President Region II and copy to PMI main office. Distribute Chapter annual report to membership.
xii) Prepare monthly status report for presentation at Chapter Board meetings.
xiii) Maintain and deliver all permanent records to the position successor as required.
xiv) Official communications, excluding newsletter, should have official seal
This is to certify that the undersigned is the duly elected Vice President of Communications officiating as Corporate Secretary of PMI Columbus, Georgia Chapter, Inc. and is authorized to take minutes at the meetings of Board of Directors and regular meetings held as indicated hereinabove and to transmit appropriate letters and communiqué as instructed. The above accurately reflects this instruction.
